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Paste rough notes. Get a polished email with subject line, proper structure, and the right tone — in seconds. No login.
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Most professional email problems come down to three mistakes: burying the point, using the wrong register, and writing too long. A good email makes one clear request or statement, matches the tone to the relationship, and respects the recipient's time.
The anatomy of an effective professional email:
Specific and actionable. "Q3 Report — Feedback Needed by Friday" beats "Following up" every time.
State the purpose immediately. No "I hope this email finds you well." The first sentence should tell the reader what you need.
One main point per email. If you have three requests, consider whether they belong in separate messages.
Be explicit: "Please confirm by Thursday" is clearer than "Let me know your thoughts."
Match the formality. "Best" is safe for most contexts. "Cheers" is fine for colleagues. "Regards" for formal.
Clearwrite applies these principles automatically. Paste your notes and it structures the output correctly — you just need to provide the substance.
The email writer works from whatever you give it. Richer notes produce better emails. Here's what to include:
Client, colleague, manager, stranger? The relationship shapes the tone.
Approval, information, a meeting, feedback? State the request clearly in your notes.
Reference numbers, project names, previous conversations — anything the recipient needs to understand the message.
If there's a deadline, include it. The tool will work it into the email naturally.
Select the tone in the UI. Professional for most business emails; Concise for busy executives; Friendly for warm relationships.
If the email is too long after generation, run it through the Text Shortener. To adjust the register after the fact, use the Tone Adjuster.
Yes. The output always starts with a subject line (formatted as "Subject: ...") followed by a greeting, body, and sign-off. The subject line is generated from the content of your notes.
Professional for most business communication, Friendly for internal team messages or customer-facing emails where warmth matters, Concise for executive-level messages where brevity is valued, Casual for close colleagues.
Yes — provide the purpose, the recipient context, and the call to action in your notes. The more context you give, the better the output. Vague notes produce generic emails.
No. The email writer uses only what you give it. If you want a specific closing offer, timeline, or product name to appear, include it in your notes.
Tone Adjuster refines existing prose. Email Writer builds a fully structured email from rough notes — it adds the subject line, greeting, logical flow, and sign-off. Use Email Writer when starting from scratch; Tone Adjuster when you have a draft that needs register adjustment.